Thursday, August 6, 2015

Library & Archives Information Manager. OECD, Paris. Open until 19 August 2015

Library & Archives Information Manager

Job Number:


The OECD’s mission – Better Policies for Better Lives – is to promote policies that will improve the economic and social well-being of people around the world. The Organisation provides a unique forum in which governments work together to share experiences on what drives economic, social and environmental change, seeking solutions to common problems.
The Digital, Knowledge and Information Service in the Executive Directorate (EXD/DKI) provides digital solutions to support and enhance the OECD’s global role in building knowledge, communicating with the world and interacting with governments to inform and influence policy making.

EXD/DKI is recruiting an Information Manager who will report to a team leader in the Knowledge and Information Management Unit and will respond to and follow-up on client requests, participating in: cataloguing, digitising and downloading electronic records and indexing paper records received from clients into the corporate repository OECD.Records, applying information management principles, inventorying records and processing loans and returns. This work will be carried out in different locations at la Muette, in Boulogne and in Sèvres and interviews will be held in Paris 31 August/1 September 2015.

Main Responsibilities

Client support:
  • Reply to, dispatch and follow-up on client requests. Provide guidance, training and support to clients including: records management advice, locating and ordering articles, publications, interlibrary or archival loans and monitoring returns and following-up with clients when items are not returned on time.
  • Appraisal of electronic records transfered by Directorates. Assure their indexing, storage or destruction in line with the Organisation’s retention schedule.
  • Keep abreast of information sources in order to meet clients’ information needs.

Cataloguing, digitising and downloading of electronic documents:
  • Digitise documents from microfiches, microfilms or paper.
  • Check the quality of digitised folders and import and index them in OECD.Records.
  • Import and catalogue electronic versions of OECD monographs, periodicals, official documents, photos, audio and video recordings into OECD.Records.

Information Management:
  • Work with clients across the Organisation to identify their needs, implement good knowledge and information management research practices and apply practical digital solutions.
  • Participate in the Unit’s strategic projects as part of the Digital, Knowledge and Information Management Service’s work programme.

  • Participate in preparing material, exhibits and animations for the Unit’s events in co-ordination with the communications co-ordinator.

Ideal Candidate Profile

Academic Background:
  • Post-secondary education.
  • A professional qualification in records, library or information management.

Professional Background:
  • Three years practical experience in one of the fields related to records, information or library management.
  • Experience in taxonomy management and working with semantic tools would be an advantage.
  • Two years experience of working in a multi-cultural and multi-disciplinary environment.

Good knowledge of:
  • OpenText Content Server
  • AcrobatPro
  • Microsoft Office Suite

  • An excellent written and oral command of one of the two official languages of the OECD (English and French) and working knowledge of, or willingness to learn, the other.
  • Knowledge of other languages would be an asset.

Core Competencies

  • For this role, the following competencies would be particularly important: Analytical thinking, Managing resources, Client focus.
  • Please refer to the full list of OECD Core Competencies and the level 1 indicators.


Contract Duration

  • Two year fixed term appointment, with the possibility of renewal.
  • Monthly base salary starting from 3 229 EUR exempt of French income tax, plus allowances based on eligibility.
  • Please note, the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

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