Monday, July 13, 2015

Library/archive assistant. Council of Europe, Strasbourg. Open until 21 July 2015

Temporary Vacancy Notice N° t22/2015
Library/archive assistant (Grade B2, B3 or B4)
Directorate General of Administration
Technology & Info

Information Management Division
Closing date: 21 July 2015
Location : Strasbourg

Job mission

Participate in the migration of historical document content from the legacy repositories of the Council of Europe to the organisation-wide Electroncic Records Management System (RMS).
This will include the following activities:
• Mapping of metadata elements
• Mapping of metadata values
• Cleaning of metadata values
• Update of controlled vocabularies (English/French)
• Preparation of migration batches
• Clarification of issues with document creators
• Re-indexing of content
• Evaluation of migration, adjustments
• Quality assurance.
Please note that the incumbent may be required to perform other duties not listed here.

Eligibility Requirements

- Nationality of a Council of Europe member state;
- Aged under 65 at end of contract;
- Professional degree or certification in the area of information management;
- Experience with a library or document management system (e.g. Symphony/SirsiDynix);
- Cataloguing skills and knowledge of standards (AACR2, MARC21, Dublin Core);
- Experience with handling large amount of data;


- Language Requirements Very good knowledge of one of the official languages (English or French) and a good knowledge of the other.

Additional information

The grade will be between B2 and B4 depending on qualifications and experience of the candidate. The desidered deadline for submission of candidatures is 21 July 2015. The length of contract could be from 01/08/2015 to 31/12/2015 (to be confirmed).

Useful Information

The Organisation

The Council of Europe is a political organisation founded in 1949 in order to promote greater unity between its members. It now numbers 47 member States. The Organisation’s main aims are to promote democracy, human rights and the rule of law, and to develop common responses to political, social, cultural and legal challenges in its member States. Since 1989 it has integrated most of the countries of Central and Eastern Europe and supported them in their efforts to implement and consolidate their reforms.

The Council of Europe has its permanent headquarters in Strasbourg (France). By Statute, it has two constituent organs: the Committee of Ministers, composed of the member States’ Ministers for Foreign Affairs, and the Parliamentary Assembly, comprising delegations from the national parliaments. The Congress of Local and Regional Authorities of Europe represents the entities of local and regional self-government within the member States. The European Court of Human Rights is the judicial body competent to adjudicate complaints brought against a state by individuals, associations or other contracting States on grounds of violation of the European Convention on Human Rights.


Applications must be made in English or French using the Council of Europe on-line application system. By connecting to our website you can create and submit your on-line application. Applications must be submitted at the latest 21 July 2015 (Centtral European time) at the latest.

Additional Information

Your application will be examined with regard to the requirements of this vacancy and will remain active in our system for a period of 3 months.

If you wish your application to remain active longer so that it could be considered for any forthcoming temporary vacancy that may occur for your profile, you should log on to your account every three months.. Please ensure that you maintain the information in your application form up to date via your online account. You may also withdraw your application at any time by following the online instructions.

In accordance with the Staff Regulations of the Council of Europe, the compulsory retirement age is 65. We cannot therefore accept applications from persons over this age.

The total length of employment under temporary contracts will not exceed nine months in any calendar year.

Details on conditions of employment for temporary staff including salaries, allowances, pension contributions and social insurance can be consulted on our temporary recruitment website.

The Council of Europe welcomes applications from all suitably qualified candidates, irrespective of gender, disability, marital or parental status, racial, ethnic or social origin, colour, religion, belief or sexual orientation.

During the different stages of the recruitment procedure, specific measures may be taken to ensure equal opportunities for candidates with disabilities.

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