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Wednesday, July 22, 2015

5 Archivists (Staff Assistants). JFC (NATO), Brunssum. Open until 17 August 2015


NOTIFICATION OF VACANCIES

AT JOINT FORCE COMMAND, POST-BOX 270, NL- 6440 AG BRUNSSUM

 

DUTY LOCATION: BRUNSSUM, The Netherlands

 

JFC Brunssum is hiring 5 (Archivists (Full time) :

1 Staff Assistant (Digital Preservation), NATO Grade B-4

1 Staff Assistant (Archival Reference and Access), NATO Grade B-3

3 Staff Assistants (Archival Processing), NATO Grade B-3

 

These are NATO International Civilian positions; estimated project duration will be 2 years.

DUE DATE for receipt of applications: 17 August 2015

 

Posts Context:

Joint Force Headquarters Brunssum is a deployable joint HQ capable to execute effective command and control over an assigned Joint Task Force. The Director of Management (DOM) is responsible to the Chief of Staff (COS) for integrating, coordinating and implementing services and activities to support, facilitate and contribute to the full JFHQ mission spectrum. Branch Head Business and Information Management Branch (BIM) is responsible for staff and workflow management, management/process planning and the management of the information workflow within the JF HQ and with affiliated, parent and higher HQ. The Information Management Section is responsible for implementing ACO IM Policy; developing JFHQ specific concepts and directives; coordinating IM activities; facilitating functional services across the HQ (deployed and static); and supporting NATO entities. The incumbent will provide support to the Command Archivist in the preservation and access to the records generated by the ISAF mission in Afghanistan. The Assistants report to the Command Archivist.

Duties: Staff Assistant (Digital Preservation):
Process the ISAF digital records for long-term preservation and access.
Provide guidance on file formats and conversion
Aid in the establishment of a long term preservation program.
Prepare processed ISAF records for submission to NATO HQ.
Appraise ISAF records for value, including deduplication review and comparison with existing NATO retention schedules.
Organize, process, and assign metadata to ISAF electronic records.
Prepare archival descriptions for records to enhance access.
Aid in the handling of requests for access to ISAF records, including potential declassification/downgrading review.
Search ISAF data in response to records requests and prepare reports of findings.
Staff Assistant (Archival Reference and Access):
Handle requests for access to ISAF records.
Execute complex searches of ISAF data in response to records requests and prepare reports of findings.

 

Evaluate and provide point of contact for potential declassification/downgrading review.

Appraise ISAF records for value, including deduplication review and comparison with existing NATO retention schedules.

Organize, process, and assign metadata to ISAF electronic records.

Prepare archival descriptions for records to enhance access.

Monitor ISAF digital records for obsolescence and perform preservation actions.

Prepare processed ISAF records for submission to NATO HQ.

Staff Assistant (Archival Processing):

Appraise ISAF records for value, including deduplication review and comparison with existing NATO retention schedules.

Organize, process, and assign metadata to ISAF electronic records.

Prepare archival descriptions for records to enhance access.

Aid in the handling of requests for access to ISAF records, including potential declassification/downgrading review.

Search ISAF data in response to records requests and prepare reports of findings.

Monitor ISAF digital records for obsolescence and perform preservation actions.

Prepare processed ISAF records for submission to NATO HQ.

All employees may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract. The work is normally performed in a typical Office environment. Normal Working Conditions apply. The risk of injury is categorised as: No risk.

Qualifications

Staff Assistant (Digital Preservation):

Essential qualifications:

Higher Secondary education and intermediate vocational training in management information systems, library, computer science, information science or related discipline with 2 years related experience, or a Secondary education and completed advanced vocational training in that discipline with 4 years related experience.

Demonstrable knowledge of contemporary archival and records management principles and practices.

Expertise in processing digital records for long term preservation.

Expertise in digital file formats for long term preservation.

Expertise in metadata packages for long term preservation.

Knowledge of software and hardware requirements for long term preservation.

Good working knowledge of Standard Automated Data Processing (ADP) applications (e.g. ECDL).

“Good” English Language Skills are required (minimum at higher secondary

education level).

Personal Attributes:

Good interpersonal and communication skills, poise and tactfulness. Required to track the implementation of records management and archiving procedures and provide sound advice, based on own experience and in line with general NATO

decisions on archival matters within the general framework of available procedural guidance.

Desirable qualifications:

Degree in archival or library science or related field.

Knowledge of international military operations, in particular ISAF, or military background.

Expertise in implementing a long term preservation program.

Knowledge of trusted digital repositories.

Three years of experience with processing and organizing digital records.

Staff Assistant (Archival Reference and Access):

Essential qualifications:

Secondary education and basic training in management information systems, library, computer science, information science or related discipline for specific task related skills, with 2 years’ experience.

Demonstrable knowledge of contemporary archival and records management principles and practices.

Expertise in handling complex access to information requests.

Expertise in handling classified and sensitive information.

Expertise in declassification and disclosure.

Expertise in search and retrieving information, including automated storage and retrieval systems.

Good working knowledge of Standard Automated Data Processing (ADP) applications (e.g. ECDL).

“Good” English Language Skills are required (minimum at secondary

education level).

Personal Attributes:

Good interpersonal and communication skills, poise and tactfulness. Required to track the implementation of records management and archiving procedures and provide sound advice, based on own experience and in line with general NATO rules and procedures. Considerable professional judgment is a requirement to make decisions on archival matters within the general framework of available procedural guidance.

Desirable qualifications:

Knowledge of international military operations, in particular ISAF, or military background.

Knowledge of NATO security policies.

Knowledge of NATO release and disclosure policies.

Three years of experience with processing and organizing digital records.

Staff Assistant (Archival Processing):

Essential qualifications:

Secondary education and basic training in management information systems, library, computer science, information science or related discipline for specific task related skills, with 2 years’ experience.

Demonstrable knowledge of contemporary archival and records management principles and practices.

Three years of experience with processing and organizing digital records.

Considerable knowledge of descriptive cataloging principles.

Expertise in assigning metadata and preparing descriptions for large numbers of digital records.

Good working knowledge of Standard Automated Data Processing (ADP) applications (e.g. ECDL).

“Good” English Language Skills are required (minimum at secondary

education level).

Personal Attributes:

Good interpersonal and communication skills, poise and tactfulness. Required to track the implementation of records management and archiving procedures and provide sound advice, based on own experience and in line with general NATO rules and procedures. Considerable professional judgment is a requirement to make decisions on archival matters within the general framework of available procedural guidance.

Desirable qualifications:

Knowledge of international military operations, in particular ISAF, or military background.

Experience with automated storage and retrieval systems, electronic records, database design/management and electronic publication.

DUE DATE for receipt of applications: 17 August 2015

Applicants are required to apply electronically, in accordance with the instructions (‘How to apply’) as published on www.jfcbs.nato.int , vacancies.

If interested in more than one post, please use the same form for all posts and indicate order of preference.

Initial screening for these posts is scheduled to take place second part of August 2015. Interviews for those invited after initial screening, may be expected in September 2015. (minimum ca. 10 days notification)

Posts should ideally be filled before February 2016.

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