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Monday, November 21, 2011

Associate Information Management Officer, P-2. UN Secretariat, ARMS. Open until 25 November 2011


TVA Grade Level P2

Functional Title
Associate Information Management Officer


Occupational Group (See list on last page)
Information Management

Open to
(Current Grade of Applicant)
P/2 - P/3

25 November, 2011

Service/Section: Archives Records Mgmt Section (ARMS)

Estimated Start Date: 01/12/2011

Duty Station: New York Possibility of Extension? YES NO
Duration: up to 30 June 2012 Open to External Candidates? YES NO

This position is located in the Department of Management/Office of Central Support Services/FCSD/CAS/Archives and Records Management Section (ARMS). Under the supervision of the Chief, Archives Unit, the Associate Information Management Officer is responsible for the management of projects to describe, digitize and preserve the United Nations archival records according to international standards. The incumbent conducts in particular reference functions by advising internal and external users about archival holdings, and manage declassification projects in compliance with UN policies and practices. He/She maintains
communication with other information and records managers and provides services on archival related issues to all departments.
He/She manages declassification metadata in the Section’s electronic recordkeeping system (TRIM). He/She makes recommendations for enhancement of ARMS website and participates in the maintenance and update of the archives portion of ARMS website. He/She performs other related duties, as required.

• Professionalism – Domains of professional knowledge include the following: the nature of archives, records and recordkeeping; appraisal, arrangement and description of archival records; maintenance and disposition of records, preservation.
Demonstrable conceptual, analytical and evaluative skills and ability to conduct independent research and analysis, identifying and
assessing issues, formulating options and making conclusions and recommendations.
• Planning and Organising – Ability to establish priorities and to plan, coordinate and monitor own work plan and those
under his/her supervision.
• Technological Awareness – In-depth knowledge and experience of relevant technology and its application to archives and recordkeeping.
• Communication – Demonstrable ability to write in a clear and concise manner and to communicate effectively orally.
Ability to prepare reports, formulating positions on issues, articulating options concisely conveying maximum necessary
information, making and defending recommendations. Demonstrated ability to develop and maintain effective work relationships with client groups.
• Teamwork – Demonstrated interpersonal skills and ability to establish and maintain effective working relations

Experience: At least five years of progressively responsible professional experience in modern archives, recordkeeping and/or information management functions. Experience at the international level preferred.
Education: Advanced university degree (Masters Degree) with a specialization in archival or information science, information
systems, social science (history or international relations, esp. in the post-World War II period) or a related field. A first level
university degree with a combination of relevant academic qualifications and experience may be accepted in lieu of the advanced university degree.
Languages: English and French are the working languages of the United Nations Secretariat. For this post, fluency in spoken and
written English is required. Knowledge of a second official UN language is an advantage.
Other Skills: Specialization in the application of information technology to archives and records management.

Cover Letter
Signed PAS Periods: 2009-10 - 2010-11

Contact Name: Eriko Takahashi Email Address:
Copy (cc): Paola Casini Email Address:

Please choose from this list of Occupational groups:
Civil Affairs
Civilian Police
Conference Services
Drug Control and Crime Prevention
Economic Affairs
Electoral Affairs
Human Resources
Human Rights
Humanitarian Affairs
Information Management
Information Systems and Technology
Legal Affairs
Management and Programme Analysis
Political Affairs
Population Affairs
Production Service and Transport Work
Programme Management
Public Administration
Public Information
Science and Technology
Social Affairs
Social Sciences

While this temporary assignment will provide the successful applicant with an ideal opportunity to gain new work
experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
Internal candidates for this purpose is defined as staff members currently serving under 100 series appointment who have
been recruited after a competitive examination under staff rule 104.15 or after the advice of a Secretariat joint body under
staff rule 104.14. External applicants may be considered when it is not possible to identify suitable internal candidates of
the same department/office.
Please note that external candidates are generally not entitled to be appointed at the advertised level of this temporary
vacancy and will therefore be graded in accordance with the current recruitment guidelines. This means that the grade
may be at a lower level than that of the advertised level of the post.
For information on the provisions for special post allowance, please refer to ST/AI/1999/17.

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