Friday, January 22, 2010

Archivist/Records Manager. Legislative Council of Hong Kong

Job Summary
Archivist/Records Manager POSTED: Jan 18
Salary: Open Location: Hong Kong, China
Employer: Legislative Council of Hong Kong SAR Type: Full Time - Experienced
Categories: Archives Management, College & University Archives, Government Archives Preferred Education: Masters

Employer Information
About Legislative Council of Hong Kong SAR

The Legislative Council of Hong Kong SAR

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Job Description
The Legislative Council Secretariat provides support services to the Legislative Council in scrutinizing legislative and public expenditure proposals and in monitoring government policies and measures. It also fulfils the information needs of the Legislative Council, its committees, Members and other related personnel involved in legislative work. We are now looking for high calibre individuals to work as an Archivist/Records Manager in the Research and Library Services Division. The Archivist/Records Manager is responsible for establishing the Legislative Council Archives, overseeing the operation of the Archives, and setting out best practices and operation procedures for managing records of the Legislative Council and the Secretariat.
Duties of the Archivist/Records Manager include: (a) formulating and implementing an effective archives and records management policy and its associated standards and practices; (b) setting out best practices which the Legislative Council, its committees and the Secretariat should follow for the creation, management and disposal of their records; (c) developing and issuing disposal authorities and disposal schedules and procedures; (d) reviewing, approving and rejecting proposals for the destruction of records; (e) preserving, arranging, describing, administering and providing access to records deposited in the Legislative Council Archives; (f) advising on the preservation and control of temporary records retained in individual divisions of the Secretariat; (g) formulating policies on access to archival records; (h) providing advice, assistance and training to the Secretariat staff responsible for records management; and (i) developing and implementing procedures and practices for the operation of the Legislative Council Archives.

Additional Salary Information: A newly appointed Archivist/Records Manager will be offered a starting salary at HK$80,485 per month (increasing by 4 annual increments to HK$92,720), plus a monthly cash allowance applicable to the post of Archivist/Records Manager on the date of appointment currently at a rate of HK$12,105 per month. Upon satisfactory completion of the agreement, the appointee will also be eligible for an end-of-agreement gratuity which, when added together with the employer's contribution to a Mandatory Provident Fund scheme, equals to 15% of the total basic salary drawn during the agreement period. Fringe benefits include paid leave as well as medical and dental benefits.

Candidates for the post of Archivist/Records Manager should (a) be a qualified Archivist or Records Manager, with a graduate or postgraduate qualification in Archives or Records Management; (b) have at least 12 years' professional experience in archives, records and information management, preferably six years of which were in a lead or supervisory capacity; (c) have a sound knowledge of emerging trends in applying digital technologies to archival activities and functions; (d) have excellent command of written and spoken Chinese and English; and (e) possess very good communication, interpersonal and supervisory skills.

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