Court Records Assistant (G5)
For rostering purposes. Applications must be accompanied by a fully completed ICC Personal History Form. The ICC will not accept other than the ICC Personal History Form.
Vacancy Announcement No. 10-ADM-080-RE
Deadline For Applications 12.09.2010
Post number General Temporary Assistance (GTA)
Duty Station The Hague
Organizational Unit Division of Court Services, Court Management Section, Registry
Type of Appointment and duration To be determined
Minimum net annual salary (single rate) € 35,908
DUTIES AND RESPONSIBILITIES
The incumbent of the post works under the supervision of the Senior Court Records Assistant and the Head of the Court Management Office Services Unit and directly reports to and performs functions delegated by the Chief of Court Management Section. Maintains a database containing all the particulars of each case brought before the Court; ensures the correct application of appropriate Court procedures in opening cases, in recording case names, in assigning case numbers to case files in accordance with the instructions; ensures the accurate manner of storing case files; takes decisions, in consultation with the Senior Court Records Assistant, regarding the transmission of documents considering their degree of confidentiality and the prospective recipient; responsible for providing a range of legal administrative support services and assists in the preparation of correspondence; assists the Registry, in general, and Chambers in providing efficient judicial services at all stages of the judicial process conducted by the Court.
QUALIFICATIONS AND EXPERIENCE
Secondary school Diploma or equivalent. Six years of work experience in a judicial organization or legal setting of which at least two devoted to the management of legal records. Post secondary courses/training in the legal field required. Computer literate in data base and legal recording. Ability to work independently and under pressure. Ability to work effectively to deadline and as part of a team.
KNOWLEDGE OF LANGUAGES
Fluency in either of the working languages of the Court, English or French, is essential. Working knowledge of the other is desirable. Knowledge of another official language of the Court would be considered an asset. (Arabic, Chinese, Russian, Spanish)
NB:
The Court reserves the right not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.
The International Criminal Court is a member organization of the Inter-Organization Mobility Accord and is interested in secondment of staff from organizations of the United Nations Common System.
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TO APPLY
Please carefully read and follow the Guidelines to applicants.
Send your application and submit a fully completed Personal History Form, preferably via email, to:
applications@icc-cpi.int
(Please indicate the Job vacancy number in the email subject line)
Fax: +31 70 515 8553
(Use this number for applications only)
ICC - International Criminal Court
Recruitment - HR
P.O. BOX 19519
2500 CM The Hague
The Netherlands
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Post to be filled preferably by a national of a State Party to the Rome Statute of the International Criminal Court, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered.
In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category.
Friday, August 27, 2010
Thursday, August 26, 2010
Information Management Assistant, G-6. UN Secretariat. CTCED. Open until 11 September 2010
Job Title:
INFORMATION MANAGEMENT ASSISTANT, G6
Department/ Office:
COUNTER-TERRORISM COMMITTEE EXECUTIVE DIRECTORATE
Duty Station: NEW YORK
Posting Period:
12 August 2010-11 September 2010
Job Opening number:
10-IMA-cted-15932-R-NEW YORK
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org .Setting and Reporting
This position is located in the Counter-Terrorism Committee Executive Directorate. The incumbent reports to the Head of Administration & Information.
Responsibilities
The incumbent maintains the Electronic Records Database (TRIM) system by inputting data and producing reports and statistics as necessary, ensuring accuracy and promptness of data entry. Ensures strict confidentiality of data and security of IT systems.
Monitors personal computers to ensure that software distributions and updates are being done. Performs second level desktop troubleshooting in conjunction with the Help Desk. Provides technical advice to clients when necessary.
Performs administration, operation, technical support, and monitoring of the server system. Assists in identifying the need for new systems or re-engineering of the existing systems. Responds to requests from users and assists in deploying/configuring systems so as to conform to the Office of Information and Communications Technology (OICT) infrastructure standards and Counter-Terrorism Executive Directorate needs.
Attempts to resolve as many problem calls or service requests as possible on initial contact. Diagnoses and resolves any hardware, software, or connectivity problem with minimum delay. Provides basic training to end-users on the use of standard systems and applications. Escalates problems/tasks to the appropriate parties in accordance with established procedure. Detects problem patterns and recommend solutions. Keeps abreast of developments in technology both in the UN and in the industry in general. ecommends acquisition of hardware, software, devices, tools, etc. to facilitate work.
Maintains inventory of IT equipment in New York. Troubleshoots, cleans, and repairs/rebuilds equipment. Maintains copiers, digital senders and fax machines. Monitors inventory levels and initiates procurement with Administrative Officer when low thresholds are reached.
Competencies
Professionalism - Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments,observing deadlines and achieving results.
Planning and Organizing - Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work.
Client Orientation - Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions.
Teamwork - Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda. Technological Awareness - Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; Actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Education
High school diploma or equivalent.
Work Experience
Seven years of experience in information technology, information management or related field is required. User support experience and knowledge of TRIM records management software is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of another official UN language is desirable.
United Nations Considerations
The United Nations is committed to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. The United Nations Secretariat is a nonsmoking environment.
Assessment Method
Comptency-based interview. Passing the New York Administrative Support Assessment Test is a prerequisite for recruitment consideration in the General Service category in the United Nations Headquarters at New York. To make arrangements to take this test, you may bring in person a copy of your completed Personal History Profile to the General Services and Related Categories Staffing Unit (GSRCSU), United Nations Secretariat, located at One United Nations Plaza (at corner of 1st Avenue and 44th Street), Room DC1-200. GSRCSU receives applicants every Wednesday (except public holidays) between 10.00 am and Noon. Persons wishing to take the ASAT are pre-screened and, if successful, scheduled to sit the ASAT at a later date.
Special Notice
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
INFORMATION MANAGEMENT ASSISTANT, G6
Department/ Office:
COUNTER-TERRORISM COMMITTEE EXECUTIVE DIRECTORATE
Duty Station: NEW YORK
Posting Period:
12 August 2010-11 September 2010
Job Opening number:
10-IMA-cted-15932-R-NEW YORK
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
--------------------------------------------------------------------------------
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Return to Previous Page
--------------------------------------------------------------------------------
Org .Setting and Reporting
This position is located in the Counter-Terrorism Committee Executive Directorate. The incumbent reports to the Head of Administration & Information.
Responsibilities
The incumbent maintains the Electronic Records Database (TRIM) system by inputting data and producing reports and statistics as necessary, ensuring accuracy and promptness of data entry. Ensures strict confidentiality of data and security of IT systems.
Monitors personal computers to ensure that software distributions and updates are being done. Performs second level desktop troubleshooting in conjunction with the Help Desk. Provides technical advice to clients when necessary.
Performs administration, operation, technical support, and monitoring of the server system. Assists in identifying the need for new systems or re-engineering of the existing systems. Responds to requests from users and assists in deploying/configuring systems so as to conform to the Office of Information and Communications Technology (OICT) infrastructure standards and Counter-Terrorism Executive Directorate needs.
Attempts to resolve as many problem calls or service requests as possible on initial contact. Diagnoses and resolves any hardware, software, or connectivity problem with minimum delay. Provides basic training to end-users on the use of standard systems and applications. Escalates problems/tasks to the appropriate parties in accordance with established procedure. Detects problem patterns and recommend solutions. Keeps abreast of developments in technology both in the UN and in the industry in general. ecommends acquisition of hardware, software, devices, tools, etc. to facilitate work.
Maintains inventory of IT equipment in New York. Troubleshoots, cleans, and repairs/rebuilds equipment. Maintains copiers, digital senders and fax machines. Monitors inventory levels and initiates procurement with Administrative Officer when low thresholds are reached.
Competencies
Professionalism - Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments,observing deadlines and achieving results.
Planning and Organizing - Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work.
Client Orientation - Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions.
Teamwork - Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda. Technological Awareness - Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; Actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Education
High school diploma or equivalent.
Work Experience
Seven years of experience in information technology, information management or related field is required. User support experience and knowledge of TRIM records management software is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of another official UN language is desirable.
United Nations Considerations
The United Nations is committed to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. The United Nations Secretariat is a nonsmoking environment.
Assessment Method
Comptency-based interview. Passing the New York Administrative Support Assessment Test is a prerequisite for recruitment consideration in the General Service category in the United Nations Headquarters at New York. To make arrangements to take this test, you may bring in person a copy of your completed Personal History Profile to the General Services and Related Categories Staffing Unit (GSRCSU), United Nations Secretariat, located at One United Nations Plaza (at corner of 1st Avenue and 44th Street), Room DC1-200. GSRCSU receives applicants every Wednesday (except public holidays) between 10.00 am and Noon. Persons wishing to take the ASAT are pre-screened and, if successful, scheduled to sit the ASAT at a later date.
Special Notice
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
Monday, August 23, 2010
Information Management Officer, P-3. ARMS, New York. Open until 27 September 2010
INFORMATION MANAGEMENT OFFICER, P3
Department/ Office:
OFFICE OF CENTRAL SUPPORT SERVICES
Duty Station: NEW YORK
Posting Period:
29 July 2010-27 September 2010
Job Opening number:
10-ADM-OFC OF CENTRAL SUPPORT SERVICE-15456-R-NEW YORK(G)
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org .Setting and Reporting
This position is located in the Archives and Records Management Section, Commercial Activities Service, Facilities and Commercial Services Division, Office of Central Support Services, Department of Management. The Information Management Officer reports directly to the Chief of Unit.
Responsibilities
The Information Management Officer will be responsible for the following duties:
• Provides advisory services on recordkeeping practices include: needs and business process analysis; organization and maintenance of UN information assets; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications.
• Manages records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; assures that retention schedules, registration and physical aspects of records transfers meet established standards; oversees space management and commercial storage contracts; supervises General Service staff in implementing related tasks; and performs records appraisal.
• Understands, keeps current with and applies preservation techniques and strategies for records in all media. Ensures that the Section’s storage facilities meet safety and environmental standards. In coordination with Facilities Management Services, troubleshoot day-to-day building management and tenant services issues at the ARMS Record Centre.
• Performs and supervises reference functions by advising internal users about records holdings and accessibility; maintaining communications with other information management networks and records and archives specialists; supervising retrieval and reproduction activities of General Service staff.
• Participates in record-keeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of record-keeping application improvements and new systems; provides user support.
• Develops training materials and user manuals; trains staff in use of the recordkeeping system assigned.
• Participates in developing client outreach strategies and in their implementation. Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach.
• Performs other related duties, as required.
Competencies
• Professionalism: Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five years of progressively responsible experience in modern archives management, record keeping, library, information management or related area. Experience in using electronic recordkeeping systems is required.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of a second official UN language is desirable.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Special Notice
Priority consideration for vacancies at the P3 level will be given to internal candidates and candidates who have passed a competitive examination.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
Department/ Office:
OFFICE OF CENTRAL SUPPORT SERVICES
Duty Station: NEW YORK
Posting Period:
29 July 2010-27 September 2010
Job Opening number:
10-ADM-OFC OF CENTRAL SUPPORT SERVICE-15456-R-NEW YORK(G)
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org .Setting and Reporting
This position is located in the Archives and Records Management Section, Commercial Activities Service, Facilities and Commercial Services Division, Office of Central Support Services, Department of Management. The Information Management Officer reports directly to the Chief of Unit.
Responsibilities
The Information Management Officer will be responsible for the following duties:
• Provides advisory services on recordkeeping practices include: needs and business process analysis; organization and maintenance of UN information assets; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications.
• Manages records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; assures that retention schedules, registration and physical aspects of records transfers meet established standards; oversees space management and commercial storage contracts; supervises General Service staff in implementing related tasks; and performs records appraisal.
• Understands, keeps current with and applies preservation techniques and strategies for records in all media. Ensures that the Section’s storage facilities meet safety and environmental standards. In coordination with Facilities Management Services, troubleshoot day-to-day building management and tenant services issues at the ARMS Record Centre.
• Performs and supervises reference functions by advising internal users about records holdings and accessibility; maintaining communications with other information management networks and records and archives specialists; supervising retrieval and reproduction activities of General Service staff.
• Participates in record-keeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of record-keeping application improvements and new systems; provides user support.
• Develops training materials and user manuals; trains staff in use of the recordkeeping system assigned.
• Participates in developing client outreach strategies and in their implementation. Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach.
• Performs other related duties, as required.
Competencies
• Professionalism: Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five years of progressively responsible experience in modern archives management, record keeping, library, information management or related area. Experience in using electronic recordkeeping systems is required.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of a second official UN language is desirable.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Special Notice
Priority consideration for vacancies at the P3 level will be given to internal candidates and candidates who have passed a competitive examination.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
Thursday, August 19, 2010
Documentaliste Photo. International Olympic Committee. Lausanne. Open until 31 August 2010
Documentaliste Photo – Programme PAM – 50 %
Statut Collaborateur – CDM → 31 janvier 2014
Niveau de fonction
Taux d’activité
50 % mercredi après-midi à vendredi soir
Département Gestion de l’Information
Subordination à
Remplacement en cas d’absence
Mission
· La mission s’inscrit au sein du programme de sauvegarde, de numérisation et de
modernisation de la gestion du patrimoine culturel du CIO, Programme « PAM – Patrimonial
Assets Management ».
· La mission consiste à assurer les tâches de catalogage et d’indexation du fonds
photographique dans le système informatique de gestion des médias numériques. Le résultat
attendu doit permettre une documentation pérenne des fonds et faciliter les recherches et la
diffusion des médias.
Principales responsabilités et tâches clés
· Cataloguer et indexer le fonds photographique du CIO dans le cadre du programme PAM.
o Les images à documenter retracent l’histoire des Jeux Olympiques de 1900 à nos
jours. La documentation porte principalement sur les images des Jeux olympiques,
les activités institutionnelles, les activités du Mouvement Olympique et du Musée
Olympique.
· Utiliser un vocabulaire contrôlé (thésaurus, listes) pour assister la tâche de documentation
des photos et garantir la qualité de la documentation. Être force de proposition dans
l’amélioration de la qualité du vocabulaire et des règles d’indexation
· Participer aux tests fonctionnels organisés à l’occasion de l’implémentation des nouvelles
versions de l’application de gestion des photos
· Participer à la correction des notices documentaires des médias migrées de l’ancien vers le
nouveau système informatique.
· Rendre compte de l’avancement des travaux au responsable d’équipe dans une logique de
suivi de la qualité et de respect de la productivité.
Page 2.
Formation et expérience
· Diplôme en information et documentation (HEG-ID/CESID) ou expérience équivalente.
· Expérience professionnelle dans un service d’archives photographiques.
· Langues : français et anglais (niveau Advanced).
· Maîtrise de l’informatique et des logiciels de gestion des médias numériques.
· Aisance avec les systèmes d’information en général
· Connaissance du sport et de l’Olympisme en particulier.
Compétences requises
Valeurs et attitude générale
· Aptitude à générer un climat de travail où le respect et le fair-play représentent des valeurs
clés.
· Aptitude à générer un climat de travail où l’esprit d’équipe contribue à améliorer les
performances.
· Intérêt pour le sport, la culture, l’Olympisme et son histoire en particulier.
Compétences sociales
· Diplomatie, tact et discrétion. Sens aigu de la confidentialité.
Compétences liées à la fonction
· Rapidité et fiabilité dans l’exécution des tâches confiées.
· Capacité à se soumettre à des objectifs de qualité et de productivité de documentation.
· Rigueur et esprit de synthèse.
· Autonomie et sens de l’organisation.
· Sens des priorités, avec maîtrise de l’imprévu et flexibilité.
· Capacité de s’intégrer à une équipe.
Il peut être demandé à chaque collaborateur d’effectuer des tâches non
mentionnées dans son cahier des charges ou sortant de ses attributions.
Statut Collaborateur – CDM → 31 janvier 2014
Niveau de fonction
Taux d’activité
50 % mercredi après-midi à vendredi soir
Département Gestion de l’Information
Subordination à
Remplacement en cas d’absence
Mission
· La mission s’inscrit au sein du programme de sauvegarde, de numérisation et de
modernisation de la gestion du patrimoine culturel du CIO, Programme « PAM – Patrimonial
Assets Management ».
· La mission consiste à assurer les tâches de catalogage et d’indexation du fonds
photographique dans le système informatique de gestion des médias numériques. Le résultat
attendu doit permettre une documentation pérenne des fonds et faciliter les recherches et la
diffusion des médias.
Principales responsabilités et tâches clés
· Cataloguer et indexer le fonds photographique du CIO dans le cadre du programme PAM.
o Les images à documenter retracent l’histoire des Jeux Olympiques de 1900 à nos
jours. La documentation porte principalement sur les images des Jeux olympiques,
les activités institutionnelles, les activités du Mouvement Olympique et du Musée
Olympique.
· Utiliser un vocabulaire contrôlé (thésaurus, listes) pour assister la tâche de documentation
des photos et garantir la qualité de la documentation. Être force de proposition dans
l’amélioration de la qualité du vocabulaire et des règles d’indexation
· Participer aux tests fonctionnels organisés à l’occasion de l’implémentation des nouvelles
versions de l’application de gestion des photos
· Participer à la correction des notices documentaires des médias migrées de l’ancien vers le
nouveau système informatique.
· Rendre compte de l’avancement des travaux au responsable d’équipe dans une logique de
suivi de la qualité et de respect de la productivité.
Page 2.
Formation et expérience
· Diplôme en information et documentation (HEG-ID/CESID) ou expérience équivalente.
· Expérience professionnelle dans un service d’archives photographiques.
· Langues : français et anglais (niveau Advanced).
· Maîtrise de l’informatique et des logiciels de gestion des médias numériques.
· Aisance avec les systèmes d’information en général
· Connaissance du sport et de l’Olympisme en particulier.
Compétences requises
Valeurs et attitude générale
· Aptitude à générer un climat de travail où le respect et le fair-play représentent des valeurs
clés.
· Aptitude à générer un climat de travail où l’esprit d’équipe contribue à améliorer les
performances.
· Intérêt pour le sport, la culture, l’Olympisme et son histoire en particulier.
Compétences sociales
· Diplomatie, tact et discrétion. Sens aigu de la confidentialité.
Compétences liées à la fonction
· Rapidité et fiabilité dans l’exécution des tâches confiées.
· Capacité à se soumettre à des objectifs de qualité et de productivité de documentation.
· Rigueur et esprit de synthèse.
· Autonomie et sens de l’organisation.
· Sens des priorités, avec maîtrise de l’imprévu et flexibilité.
· Capacité de s’intégrer à une équipe.
Il peut être demandé à chaque collaborateur d’effectuer des tâches non
mentionnées dans son cahier des charges ou sortant de ses attributions.
Thursday, August 5, 2010
Document Management Officer, FG IV. European GNSS Supervisory Authority. Brussels. Open until 8 September 2010
Document Management Officer
Contract Agent FG IV
European Global Navigation Systems (GNSS) Supervisory Authority
Brussels (Rue de la Loi, 56)
At least 7 years of professional experience. Knowledge of Livelink ECM advantageous.
Open until 8 September 2010
http://www.gsa.europa.eu/go/gsa/careers
Contract Agent FG IV
European Global Navigation Systems (GNSS) Supervisory Authority
Brussels (Rue de la Loi, 56)
At least 7 years of professional experience. Knowledge of Livelink ECM advantageous.
Open until 8 September 2010
http://www.gsa.europa.eu/go/gsa/careers
Friday, July 30, 2010
Consultant, Records and File Management. UNDP. New York. Open until 5 August 2010
CONSULTANT: RECORDS AND FILE MANAGEMENT
Location : New York, UNITED STATES OF AMERICA
Application Deadline : 05-Aug-10
Type of Contract : SSA
Post Level : National Consultant
Languages Required :
English
Starting Date :
(date when the selected canditate is expected to start) 16-Aug-2010
Duration of Initial Contract : 2 months
Expected Duration of Assignment : 2 months
Refer a Friend Apply Now
Background
The Legal Support Office of UNDP wishes to engage an external consultant having the necessary expertise and experience in filing and records management to support the office in connection with planned relocation of premises.
Duties and Responsibilities
The consultant shall perform the following tasks:
Review and organize existing files for consistency and completeness;
Create and maintain electronic and hardcopy files including storage, retrieval and disposal as appropriate in compliance with legal and audit requirements;
Conduct basic research on assigned matters using existing files and/or alternative sources;
Make updates to related databases as required;
Prepare boxes of documents for relocation or storage as appropriate;
Provide bi-monthly status reports;
Perform other ad hoc duties as assigned.
Competencies
Ability to deliver outputs within the prescribed timeframe;
Ability to manage sensitive and confidential records;
Client orientation, with constructive approach to resolution of problems;
Excellent communication skills, oral and written;
Excellent interpersonal skills;
Planning and organizational skills;
Understanding of UNDP’s goals and programmes
Required Skills and Experience
Secondary Degree;
A minimum of six (6) years relevent experience;
Excellent command of oral and written English;
Ability to speak and draft in a second UN official language desirable
Experience working in the UN system desirable;
Click here for important information for US Permanent Residents ('Green Card' holders).
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
Location : New York, UNITED STATES OF AMERICA
Application Deadline : 05-Aug-10
Type of Contract : SSA
Post Level : National Consultant
Languages Required :
English
Starting Date :
(date when the selected canditate is expected to start) 16-Aug-2010
Duration of Initial Contract : 2 months
Expected Duration of Assignment : 2 months
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Background
The Legal Support Office of UNDP wishes to engage an external consultant having the necessary expertise and experience in filing and records management to support the office in connection with planned relocation of premises.
Duties and Responsibilities
The consultant shall perform the following tasks:
Review and organize existing files for consistency and completeness;
Create and maintain electronic and hardcopy files including storage, retrieval and disposal as appropriate in compliance with legal and audit requirements;
Conduct basic research on assigned matters using existing files and/or alternative sources;
Make updates to related databases as required;
Prepare boxes of documents for relocation or storage as appropriate;
Provide bi-monthly status reports;
Perform other ad hoc duties as assigned.
Competencies
Ability to deliver outputs within the prescribed timeframe;
Ability to manage sensitive and confidential records;
Client orientation, with constructive approach to resolution of problems;
Excellent communication skills, oral and written;
Excellent interpersonal skills;
Planning and organizational skills;
Understanding of UNDP’s goals and programmes
Required Skills and Experience
Secondary Degree;
A minimum of six (6) years relevent experience;
Excellent command of oral and written English;
Ability to speak and draft in a second UN official language desirable
Experience working in the UN system desirable;
Click here for important information for US Permanent Residents ('Green Card' holders).
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
Tuesday, July 27, 2010
Records Manager, P-2. International Telecommunication Union. Geneva. Open until 6 August 2010
INTERNATIONAL TELECOMMUNICATION UNION
General Secretariat
Geneva, 16 July 2010
Place des Nations
CH-1211 Geneva 20
Switzerland
Telephone: +41 22 730 51 11
Telefax: Gr3: +41 22 733 72 56
Gr4: +41 22 730 65 00
E-mail: recruitment@itu.int
Website: www.itu.int/employment
TEMPORARY VACANCY NOTICE Nº. 684
Organ General Secretariat Unit Information Services Department
Job Title
Grade
Duration of Appointment
Records Manager
P.2
11 months
Date of entry
Deadline for
applications
As soon as possible
6 August 2010
GENERAL SECRETARIAT
The General Secretariat directs all the administrative and financial aspects of the Union's activities, including the implementation of the provisions of the administrative regulations on operational questions, the dissemination of
information on telecommunication matters for operational and other purposes, the provision of legal advice to the Bureaux of the Union and the departments of the General Secretariat, logistic support to the Union's activities including
conferences, the coordination of the work of the Union with other international organizations, the dissemination of information to the Member States and Sector Members, press, corporate and individual users of telecommunications and
the general public. The General Secretariat is also responsible for the organization of world telecommunication exhibitions and forums.
ORGANIZATIONAL UNIT
Within the General Secretariat, the Information Services Department (IS) is the focal point for the ITU information technology infrastructure which includes standards, user support and training, communication services (postal mail, voice,
image, video, data), network services (file, print and computing), information exchange services (messaging, database, document base), desktop services (office productivity tools), administrative applications and software development
environments. The Information Services Department manages the physical, human and organizational resources needed to design, deploy, operate, maintain and support the ITU information infrastructure. It also represents ITU in interorganization
meetings and committees related to information technology management.
DUTIES
Reporting to the Head of the Library and Archives Service, and working in close collaboration with the Archives Services, the ITU business units and the ITU EDRMS/Documentum team, the incumbent will be responsible for developing and
maintaining the information management aspects of a new Electronic Document and Records Management System (EDRMS), for drafting policies, procedures and user guides and for training and coaching in the use of the system and
information management principles. The person will undertake the following activities:
Working within the framework of a high-level corporate file classification scheme (functions-based), conducts
research, interview with business units and file inventories to develop lower levels of the classification scheme.
Implement approved classification categories in the EDRMS (Electronic Document and Records Management System), including mapping business unit files to the classification scheme.
Under the coordination of the Head of Archives Service, appraise records and recommend retention and disposition decisions based on legal and regulatory requirements and business needs; implement and maintain approved
records retention schedules in the EDRMS.
Design training tools and deliver initial and ongoing training to users of the EDRMS. Training must cover use of the EDRMS and the file classification scheme as well as raising awareness of information management principles and responsibilities. Training could be delivered in various formats: group, one-on-one, online.
Create and maintain user guides and other tools to assist business units in their use of the EDRMS. User guides must be updated as modifications and new developments to the EDRMS are rolled out.
Coach users, one-on-one or in small groups, on how to identify and name the files they need and how to map those files to the file classification scheme.
Draft guidelines for application of access/confidentiality restrictions, file and document naming conventions, information management responsibilities in the context of the EDRMS and other guidelines as required.
Establish and manage access controls for the electronic records system based on organizational policies and departmental agreements.
Monitor use of the system to identify problems, difficulties or misunderstandings and develop training, user guides and/or other tools to mitigate the problems.
Participate in identifying and analyzing user requirements, business requirements and information management requirements for the EDRMS.
Perform other related duties.
QUALIFICATIONS REQUIRED
University degree in archival science, records management, information management science, information management systems or a related field OR education in a reputed college of advanced education, with a diploma of equivalent standard to that of a university degree in one of the fields above.
At least three years of progressively responsible experience in records management or information management systems . An advanced degree in a related field can be considered as a substitute for one year of working experience. A doctorate in related fields can be considered as a substitute for two years of working experience.
Excellent knowledge of one of the six official languages of ITU (Arabic, Chinese, English, French, Russian, Spanish) and very good knowledge of English or French. Knowledge of a third official language would be an advantage. (Under the provisions of Resolution No. 626 of the Council, a relaxation of the language requirements may be authorized in the case of candidates from developing countries: when candidates from such countries possess a thorough knowledge of one of the official languages of the Union, their applications may be taken into consideration.)
COMPETENCIES
Hands-on experience in supporting and maintaining an EDRM system is essential (not just end-user experience).
Experience in the development and maintenance of functions-based file classification schemes is essential.
Experience in the development and maintenance of records retention schedules is desirable.
Knowledge of ISO 15489, Information and documentation – Records management.
Experience in liaising with business unit staff and IT staff to define and clarify business requirements and associated information needs.
Strong organizational and analytical skills and attention to detail.
Excellent communication skills including verbal, written (including report writing) and presentation skills are essential.
Experience working with Documentum is desirable.
Ability to make decisions under pressure.
Ability to work on own initiative, managing competing demands and deliver work to tight deadlines.
Important:
The statutory retirement age for staff entering or re-entering service after 1 January 1990 is 62. Only applicants who are expected to complete a term of appointment will normally be considered.
Permanent and temporary staff as well as candidates who have already worked at ITU are requested to update their internal Curriculum Vitae or their Personal History Form before the closing date.
Applications for temporary posts should be sent through the usual channels to the Director of the Bureau or the Chief of the Department concerned who forward them to the Administration and Finance Department in cases where secondment is feasible.
According to the Staff Regulations and Staff Rules of the Union, in general, staff in the general service category (grades G.1 to G.7) shall be recruited from among persons resident in Switzerland, or in the French territory within a radius of 25 kms from Geneva.
Remark:
Primarily for Union staff members holders of either a permanent, fixed-term or short-term appointment. If the detachment of an official of the Union is impossible, applications from roster candidates will be submitted to the Department concerned. Forms and Vacancy Notices may be obtained from our website.
Advertised posts are open equally to women and men.
The ITU is a smoke-free environment
General Secretariat
Geneva, 16 July 2010
Place des Nations
CH-1211 Geneva 20
Switzerland
Telephone: +41 22 730 51 11
Telefax: Gr3: +41 22 733 72 56
Gr4: +41 22 730 65 00
E-mail: recruitment@itu.int
Website: www.itu.int/employment
TEMPORARY VACANCY NOTICE Nº. 684
Organ General Secretariat Unit Information Services Department
Job Title
Grade
Duration of Appointment
Records Manager
P.2
11 months
Date of entry
Deadline for
applications
As soon as possible
6 August 2010
GENERAL SECRETARIAT
The General Secretariat directs all the administrative and financial aspects of the Union's activities, including the implementation of the provisions of the administrative regulations on operational questions, the dissemination of
information on telecommunication matters for operational and other purposes, the provision of legal advice to the Bureaux of the Union and the departments of the General Secretariat, logistic support to the Union's activities including
conferences, the coordination of the work of the Union with other international organizations, the dissemination of information to the Member States and Sector Members, press, corporate and individual users of telecommunications and
the general public. The General Secretariat is also responsible for the organization of world telecommunication exhibitions and forums.
ORGANIZATIONAL UNIT
Within the General Secretariat, the Information Services Department (IS) is the focal point for the ITU information technology infrastructure which includes standards, user support and training, communication services (postal mail, voice,
image, video, data), network services (file, print and computing), information exchange services (messaging, database, document base), desktop services (office productivity tools), administrative applications and software development
environments. The Information Services Department manages the physical, human and organizational resources needed to design, deploy, operate, maintain and support the ITU information infrastructure. It also represents ITU in interorganization
meetings and committees related to information technology management.
DUTIES
Reporting to the Head of the Library and Archives Service, and working in close collaboration with the Archives Services, the ITU business units and the ITU EDRMS/Documentum team, the incumbent will be responsible for developing and
maintaining the information management aspects of a new Electronic Document and Records Management System (EDRMS), for drafting policies, procedures and user guides and for training and coaching in the use of the system and
information management principles. The person will undertake the following activities:
Working within the framework of a high-level corporate file classification scheme (functions-based), conducts
research, interview with business units and file inventories to develop lower levels of the classification scheme.
Implement approved classification categories in the EDRMS (Electronic Document and Records Management System), including mapping business unit files to the classification scheme.
Under the coordination of the Head of Archives Service, appraise records and recommend retention and disposition decisions based on legal and regulatory requirements and business needs; implement and maintain approved
records retention schedules in the EDRMS.
Design training tools and deliver initial and ongoing training to users of the EDRMS. Training must cover use of the EDRMS and the file classification scheme as well as raising awareness of information management principles and responsibilities. Training could be delivered in various formats: group, one-on-one, online.
Create and maintain user guides and other tools to assist business units in their use of the EDRMS. User guides must be updated as modifications and new developments to the EDRMS are rolled out.
Coach users, one-on-one or in small groups, on how to identify and name the files they need and how to map those files to the file classification scheme.
Draft guidelines for application of access/confidentiality restrictions, file and document naming conventions, information management responsibilities in the context of the EDRMS and other guidelines as required.
Establish and manage access controls for the electronic records system based on organizational policies and departmental agreements.
Monitor use of the system to identify problems, difficulties or misunderstandings and develop training, user guides and/or other tools to mitigate the problems.
Participate in identifying and analyzing user requirements, business requirements and information management requirements for the EDRMS.
Perform other related duties.
QUALIFICATIONS REQUIRED
University degree in archival science, records management, information management science, information management systems or a related field OR education in a reputed college of advanced education, with a diploma of equivalent standard to that of a university degree in one of the fields above.
At least three years of progressively responsible experience in records management or information management systems . An advanced degree in a related field can be considered as a substitute for one year of working experience. A doctorate in related fields can be considered as a substitute for two years of working experience.
Excellent knowledge of one of the six official languages of ITU (Arabic, Chinese, English, French, Russian, Spanish) and very good knowledge of English or French. Knowledge of a third official language would be an advantage. (Under the provisions of Resolution No. 626 of the Council, a relaxation of the language requirements may be authorized in the case of candidates from developing countries: when candidates from such countries possess a thorough knowledge of one of the official languages of the Union, their applications may be taken into consideration.)
COMPETENCIES
Hands-on experience in supporting and maintaining an EDRM system is essential (not just end-user experience).
Experience in the development and maintenance of functions-based file classification schemes is essential.
Experience in the development and maintenance of records retention schedules is desirable.
Knowledge of ISO 15489, Information and documentation – Records management.
Experience in liaising with business unit staff and IT staff to define and clarify business requirements and associated information needs.
Strong organizational and analytical skills and attention to detail.
Excellent communication skills including verbal, written (including report writing) and presentation skills are essential.
Experience working with Documentum is desirable.
Ability to make decisions under pressure.
Ability to work on own initiative, managing competing demands and deliver work to tight deadlines.
Important:
The statutory retirement age for staff entering or re-entering service after 1 January 1990 is 62. Only applicants who are expected to complete a term of appointment will normally be considered.
Permanent and temporary staff as well as candidates who have already worked at ITU are requested to update their internal Curriculum Vitae or their Personal History Form before the closing date.
Applications for temporary posts should be sent through the usual channels to the Director of the Bureau or the Chief of the Department concerned who forward them to the Administration and Finance Department in cases where secondment is feasible.
According to the Staff Regulations and Staff Rules of the Union, in general, staff in the general service category (grades G.1 to G.7) shall be recruited from among persons resident in Switzerland, or in the French territory within a radius of 25 kms from Geneva.
Remark:
Primarily for Union staff members holders of either a permanent, fixed-term or short-term appointment. If the detachment of an official of the Union is impossible, applications from roster candidates will be submitted to the Department concerned. Forms and Vacancy Notices may be obtained from our website.
Advertised posts are open equally to women and men.
The ITU is a smoke-free environment
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