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Tuesday, May 31, 2016

Internship - Archives and Records Management Section. IAEA, Vienna. Open until 9 June 2016

Internship - Archives and Records Management Section (MTGS) - (TAL-MTGS20160518-001)

Primary Location

: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting

: 2016-05-26, 9:20:27 AM

Closing Date

: 2016-06-09, 11:59:00 PM
Duration in Months: 0
Contract Type: Interns
  
Duration
 
The internship will be for a duration of six months.
 
 
Internships
 
The IAEA accepts a limited number of interns each year. The internships are awarded to persons studying towards a university degree or who have recently received a degree (see the Internship web pages for further details).
 
The purpose of the programme is:
  • to provide interns with the opportunity to gain practical work experience in line with their studies or interests, and expose them to the work of the IAEA and the United Nations as a whole;
  • to benefit the IAEA's programmes through the assistance of qualified students specialized in various professional fields.
The duration of an internship is normally not less than three months and not more than one year.
 
 
Organizational Setting

 
The Department of Management (MT) provides a ‘platform of services’ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows: “MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose”. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment and ensures that all Board documents are translated and distributed on a timely basis to Member States.
 
The Division of General Services provides service functions throughout the IAEA such as travel and transport support, facilities management, archives and records management, and management of the VIC Commissary. It has five sections.
 
The Archives and Records Management Section establishes a framework for the creation and management of authentic, reliable and usable records, capable of supporting IAEA business functions and activities for as long as they are required. The Section is divided into three Units: Mail, Records and the Archives Unit.

 
Main Purpose

 
The internship is designed to provide experience in Archives and Records Management Section.

 
Functions / Key Results Expected
 
• Archival processing constituting appraisal of semi-current records
• Assisting in developing promotional activities such as guided tours, exhibitions, and development of an online portal
• Creation of finding aids and drafting series level descriptions based on the ISAD (G)
• Developing strategies in long-term preservation of digital records
• Revision of the institution-wide functional file plan
• Revision of the institution-wide retention schedule

 
Knowledge, Skills and Abilities
 
Required
Skills and Expertise
 
  • MS Office (Word, Excel, Outlook, PowerPoint)
 
 
Qualifications and Experience
  • Undergraduate degree or graduate level studies in the relevant fields in archives and records management
 
Applicant Eligibility
  • Candidates must be a minimum of 20 years of age and have completed at least three years of full-time studies at a university or equivalent institution towards the completion of a first degree.
  • Candidates must not previously have participated in the IAEA's internship programme.
  • Candidates may apply up to one year after the completion of a bachelor's, master's or doctorate degree.
  • Fluency in written and spoken English; fluency in any other IAEA official languages (Arabic, Chinese, French, Russian, Spanish) an asset.
  • Candidates must attach two signed letters of recommendation to their application.
     

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