Monday, January 19, 2015

Call for Consultancy applications, Digital Preservation Expert. MICT, The Hague. Open until 26 January 2015

United Nations Mechanism

for International Criminal Tribunals



Vacancy Announcement number: 2015/MICT/REG/MARS/002

Issuance Date: 19 January 2015

Deadline Date: 26 January 2015

Only candidates under consideration will be contacted for an interview. The selected candidate will be offered a consultant’s contract.

Background and Context

The Mechanism is responsible for the management of the archives of the International Criminal Tribunal for Rwanda (“ICTR”), the International Criminal Tribunal for the former Yugoslavia (“ICTY”) and the Mechanism itself, which together constitute the International Criminal Tribunals Archives (“Archives”).

The Archives comprise the Tribunals’ judicial records, other substantive records and administrative records, in all media and formats. The digital component consists of born digital and digitised material in a variety of formats which include:

records created using office applications (e.g. MS Word);

records in online and web-based environments (e.g. websites);

records generated by business information systems (e.g. databases);

records generated by digital communications systems (e.g. email); and

digital audio-visual records (e.g. MOV files).

The material is currently stored in network shared drives, business systems, Electronic Documents and Records Management Systems (“EDRMS”), email systems, websites and a selection of bespoke systems which were developed in-house.

In addition, the Mechanism must ensure that its active records are managed efficiently, effectively and economically, to support its on-going operations, meet accountability requirements and fulfil stakeholder expectations. The Mechanism is currently developing a digital preservation programme to ensure that digital records and archives are authentic, trustworthy, meaningful, preserved, protected, accessible and usable in the future.

Terms of Reference for Consultant

The Mechanism for International Criminal Tribunals (MICT), requires an expert consultant in digital preservation management to support the acquisition and implementation of a digital preservation system. The consultant must have experience of, and expertise in, the acquisition and implementation

MICT seeks qualified applicants for a Consultancy to support the acquisition and implementation of a digital preservation system. The consultant must have experience of, and expertise in, the acquisition and implementation

of digital preservation systems for institutions. The consultant must be independent of any vendor of digital preservation systems.

The consultant’s advice and actions must be consistent with current digital preservation standards (e.g. ISO 14721 and ISO 16363) and best practices.

English and French are the working languages of the Mechanism. For this consultancy, the consultant

will be required to work, and provide all deliverables, in English.

A) Objectives and Targets:

Support the acquisition and implementation of a digital preservation system by providing expert advice and assistance to Mechanism staff.

B) Tangible outputs of the work assignment:

Provision of advice and assistance to Mechanism staff in relation to:


Defining both functional and technical requirements for a digital preservation system and preparing a statement of requirements (SoR).

Defining criteria for technical evaluation of bids.


Conducting technical evaluation of bids.


Planning implementation, including risk assessment and mitigation.


Identifying training needs and developing a training plan for Mechanism staff with roles and
responsibilities in digital preservation.

Integrating the digital preservation system with other Mechanism recordkeeping systems, including new systems being acquired or developed during the same period.

Developing preservation use cases and modeling associated workflows, including for ingesting digital content from existing ICTR, ICTY and MICT systems.

C) Delivery

The consultant may work off-site, communicating with Mechanism staff by electronic mail, telephone and videoconference. The consultant may also be required to work at the premises of the MICT in The Hague, The Netherlands.

This consultancy is for an initial period of approximately 75 working days, throughout 2015, with the possibility of extension subject to performance and budgetary resources.

The consultant must be available to start work immediately.

How to Apply

Qualified candidates who are able to work on short notice in The Hague, Netherlands, are invited to submit their application and their UN Personal History Form (PHP), to attention to Ms Ruth-

Anne Young, Chief of Human Resources Section, quoting 2015/MICT/REG/MARS/002 in the subject line.



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