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Friday, November 7, 2014

Chief, Peacekeeping Information Management Unit, P-4. DPKO, UN Secretariat, New York. Open until 12 December 2014

Chief ,Peacekeeping Information Management Unit, P4
INFORMATION MANAGEMENT OFFICER
Department of Peacekeeping Operations
NEW YORK
13 October 2014-12 December 2014
14-IMA-DPKO-37759-R-NEW YORK (R)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity


 
 

Special Notice
- Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
- These posts are financed by the Support Account for Peacekeeping Operations. Extension of appointment will be subject to budgetary approval.
Org. Setting and Reporting
This position is located in the Peacekeeping Management Unit, Office of the Chief of Staff, Department of Peacekeeping Operations (DPKO) and Department of Field Support (DFS). Under the overall supervision of the Chief of Staff, the incumbent reports directly to the Senior Programme Officer of the Office of the Chief of Staff, DPKO/DFS.
Responsibilities
Within delegated authority, the Information Management Officer will be responsible for the following duties:

•Head and manage the work of the Peacekeeping Information Management Unit.
•Support the Chief of Staff in ensuring effective integration and management of DPKO and DFS
and Field Missions in the area of Information Management and records management.
•Develop and maintain peacekeeping policies, procedures, and standards affecting the
development and maintenance of the DPKO, DFS and Field Missions information management,
records, and archives .
•Provide policy and strategic advice on information management and peacekeeping record
keeping practices based on needs, business process, workflow, technical architecture and
information resources analysis; make recommendations relating to peacekeeping information
management practices, improvement and implementation strategies, resource requirements,
file plans, retention schedules and procedures for transferring records to the section; organize
and maintain UN records; preserve and dispose, identify and protect vital records; and, inform
management policies and procedures, with an emphasis on technological applications .
•Conduct policy-oriented research and drafting on the applicability of information technology to
records and archives using data from internal and external sources to develop peacekeeping
policies, guidelines and procedures in keeping with technological developments, e.g., strategy
for long-term preservation and retrievability of electronic records .
•Plan, implement and support programmes for the delivery of integrated information and data to
support DPKO-DFS monitoring and decision-making, including the creation of dissemination of
data visualizations, information fact sheets and IM tools and products .
•Monitor the progress of cross-cutting Information Management projects in DPKO, DFS and Field
Missions to ensure compliance with peacekeeping standards and guidelines.
•Assess and makes recommendations relating to the use of information systems from the
record keeping perspective. Provide reliable, up-to-date research and specifications for
information management technology and innovations applications relevant to records
management and archives .
•Support the Chief of Staff in his/her role as Chair of the Information Management Committee
(IMC) and assist the Chief of Staff in the organization, prioritization and review of resource
requests for DPKO/DFS Information Management initiatives.
•Ensure the preservation of information assets with continuing value by appraising records
according to their administrative, legal, financial and/or historical value, develop and implement
appropriate retention schedules with records-originating offices, monitor compliance with the
requirement to transfer inactive records to Headquarters, and, where applicable, identify non-
core records for transfer to commercial storage and manages commercial storage contracts .
•Develop and implement policies and guidelines relating to the preservation of and access to
digital archives by establishing metadata requirements; retain schedules for incorporation into
electronic recordkeeping systems; transfer, maintain security protocols; and select standards
for digitisation of finding aids and records and their electronic dissemination.
•Manage information security by enforcing security-classification restrictions; facilitate
declassification reviews by liaising with records-originating offices; and ensure the physical
security and safety of the Organization’s records .
•Evaluate and pilot emerging technologies (including software applications and associated
hardware, e.g., document/correspondence management products, imaging and digitisation
systems and optical disk storage media) to develop strategies for integrating records created in
diverse systems into an electronic recordkeeping system; to plan and develop migration
strategies for archival preservation of electronic records; and, to develop and maintain expertise
necessary to advise Secretariat offices in the management of electronic records .
•Carry out managerial responsibilities at the unit level relating to compliance with administrative
requirements, programme planning, policy and procedure recommendations, budgeting, human
resources and facilities management .
•Represent the Unit and DPKO/DFS, as required, at working groups, task forces and other fora,
on information management issues and records management, advocating recordkeeping
and/or archives perspectives and standards .
•Deliver training on peacekeeping information management and records management policies
and procedures .
•Evaluate the performance of vendors and certifies invoices, as necessary .
•Guide, train and supervise professional and general service staff in the various records
information management functions .
•Perform other duties as assigned
Competencies
•Professionalism: Knowledge of information management, archival practices, data management, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, migration management, records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

•Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

•Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

•Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

•Leadership: Demonstrated professional leadership, including ability to integrate knowledge with broader strategic, policy, and operational objectives and to identify key strategic issues, opportunities and risks; demonstrated ability to provide leadership and take responsibility for incorporating gender perspectives into substantive work; commitment to the goal of achieving gender balance in staffing.
Education
Advanced university degree (Master’s degree or equivalent) in archival, information science, information management , social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of seven years of progressively responsible experience in information management, modern archives management, record keeping or related area is required. Experience with UN or international standards on information security classification is desirable. Experience in peacekeeping information management is desirable.Experience in managing complex information management projects or programmes involving senior managers as stakeholders is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of a second official UN language is an advantage.
Assessment Method
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
United Nations Considerations
Job openings posted on the Careers Portal are taken off at midnight (New York time) on the deadline date.

Applications are automatically pre-screened according to the published evaluation criteria of the job opening on the basis of the information provided by applicants. Applications cannot be amended following submission and incomplete applications shall not be considered. The selected candidate will be subject to a reference checking process to verify the information provided in the application.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” on the upper right side of the browser on Inspira.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED

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