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Sunday, June 22, 2014

Information Management Assistant, G-5. UN HABITAT, Nairobi. Open until 18 July 2014

INFORMATION MANAGEMENT ASSISTANT, G5
INFORMATION MANAGEMENT ASSISTANT
United Nations Human Settlements Programme
NAIROBI
18 June 2014-18 July 2014
14-IMA-UNHABITAT-35622-R-NAIROBI (E)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity



 
Special Notice
 
This position is funded for an initial period of one year and may be subject to extension.  Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff members are subject to the authority of and assignment by the Secretary-General. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. 1. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. 2. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira "Need'.
 
Org. Setting and Reporting
 
The United Nations Human Settlements Programme, UN-HABITAT, is the United Nations agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable communities, towns and cities with the goal of providing adequate shelter for all.  This post is located in the Knowledge Management Support Unit, Office of Management, UNHABITAT at the Nairobi Duty Station.
 
Responsibilities
 
Under the direct supervision of the Head, Knowledge Management Support Unit, the incumbent will perform the following functions:  1. Provide assistance to the management of Project Accrual and Accountability System (PAAS); Support training workshops on PAAS for all staff (Headquarters and out posted offices) and provision of user support, prepare training materials and manuals; Review and validate project information in the system as required and update Project Cycle Work Flows for implementation by the PAAS technical team.  2. Monitor the project business process in line with the existing procedures and policies; Assist with preparation of periodic organization reports and validate the information therein.  3.  Validate and upload the Agency's strategic alignment tools in the system i.e Work Programme and Budget, Millennium Development Goals and Targets and Substantive Thematic areas; Administer Project level access rights in the system i.e read/write access and PAAS System module analysis and testing.  4. Provide management support of the Audio visual Archives through processing the Audio Visual collection of UN-HABITAT according to format i.e. photographs, videos, films, and sound recordings; Randomly sample the Audio visual Archives and arrange for migration of the same as a preservation mechanism; List and catalogue the Audio Visual collection and develop a database for their easy referencing and retrieval and prepare finding aids for the audio visual archives and post the same on the organization's Intranet and public site and attend to reference requests for the audio visual archives; Manage the organization's Photo Archives and attend to requests for the same ensuring that staff and clients from other organization and media agencies are provided with the appropriate guidelines. 5. Provide assistance in the management and administration of UNHabitat Intranet (HABNET) Manage users' access rights and levels for system control purposes and attend to support requests; Manage content on the intranet by ensuring correct postings in conformity with documents categorize; Carry out quality check on the intranet including content validation, broken links and liaise with technical staff to resolve the same. 6.  Perform other related duties as may be assigned.
 
Competencies
 
• Professionalism: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, Implementation and evaluation, technical cooperation, programming and budgeting; Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources; Shows pride in work and in achievements; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges.
• Technological Awareness: Ability to understand ERP technology to be able to provide support to staff as required. Familiarity with PAAS or other compatible large scale Enterprise Resource Planning (ERP) systems is highly desirable.
• Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately to be able to support staff training.
• Teamwork: Works collaboratively with colleagues to achieve the expected goals; should be a team player who Solicits input from other colleagues and respects other's ideas and expertise.
 
Education
 
High school diploma or equivalent with supplemental training in Information or Social Sciences with additional skills in content development and web management or related field is required.
 
Work Experience
 
A minimum of five years work experience in relevant field with proven experience with ERP systems, web content management and Audio Visual Archives management.
 
Languages
 
English and French are the working languages of the United Nations Secretariat. For this position, fluency in oral and written English is required. Working knowledge of other UN official languages is an asset.
 
Assessment Method
 
Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.
 
United Nations Considerations
 
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
 
No Fee
 
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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