Police Record Keeping Consultant. UNDP, Somalia. Open until 13 December 2013

POLICE RECORD KEEPING CONSULTANT Location : Garowe, SOMALIA Application Deadline : 13-Dec-13 Type of Contract : Individual Contract Post Level : International Consultant Languages Required : English Starting Date : (date when the selected candidate is expected to start) 03-Feb-2014 Duration of Initial Contract : 40 Days (Over 3 Months) Expected Duration of Assignment : 40 Days (Over 3 Months) Background UNDP Somalia’s Programme is strongly focused on post conflict recovery and consolidation of peace. It is composed of one main Programme portfolio is Governance and Rule of Law (GROL). UNDP's Rule of Law and Security Programme works towards improved security and protection under the law for all Somalis. As such, it seeks to advance human development by strengthening national and local capacities to prevent, mitigate and cope with the impact of violence. The UNDP Civilian Police Project has been focusing on promotion of community policing principles, human rights and gender equality. Broadly, the programme has been focusing on macro-level policy development, combined with capacity-building for police institution and increasing overall access to justice for Somalis. In particular, one of the main project aims is to design a Puntland Police Act/Law in accordance with the international human rights norms and standards. Under its capacity building component, UNDP is aiming to support the establishment of basic administration records management system data base that provides for the storage, retrieval, retention and viewing of information, records, documents or files pertaining to Puntland law enforcement operation. Under the overall supervision of the UNDP Head of Sub Office and the direct technical supervision of the Civilian Police Project Manager, the incumbent will be responsible to assess the current Puntland Police database and how their administration record system works and incorporate into the TOR's of the training using the generic database management to enhance efficiency and effectiveness of Police database system. Duties and Responsibilities The objectives of this assignment is to build basic record keeping system (database) which should allow Puntland Police Force to process personnel ,logistics and financial data. The consultant will work closely with the Project to: •Establish the database that manages administrative records and generate reports such as human resource, Finance and logistics at the police HQ level; •Support the establishment of a system that has the capability to customize forms and reports for administration purpose, such as request forms, performance management, training registration, and other administrative reports; •Support the Puntland Police force to establish a record keeping system (database) that fulfills the requirements of storing police record and reports; •Support the civilian Police project by establishing a record keeping (database) as per the requirements. Scope of work Work under the guidance of the UNDP Civilian Police Project Area Manager and in collaboration with Puntland Police Force, the consultant will support the following: •Review and evaluate current police database, office management system, and incorporate into the ToR's of the training using the generic database management to enhance efficiency and effectiveness of database system; •Support the establishment of basic database that can store administrative data of the Puntland Police Force; •Select and train the relevant Police database managers for the use and maintenance of the database system; •Draft a training package for Puntland police database staff, mid-level and senior level, and conduct initial training sessions for Puntland police staff using the newly developed training package; •Develop standard operation procedures and a handbook (Pocket guide) for police officers who will be responsible for managing and entering data on the proposed electronic system; •Provide on-the-job training on the database operation and chart generation; •Submit the training completion report with the lessons learnt at the end of training session; •Develop the systems back recovery plan and tools; •Produce a final report at the end of the assignment. Note that reports and data gathering must always respect confidentiality of Puntland Police force. Monitoring and Progress controls The International Consultant will prepare a work plan by the first week and progress updates shall be submitted twice a month whether the work performed meets the standards set by the Civilian Police Project. Final Product/ Deliverables: •Assess the current Police database system is established and the database system outlook presented and approve. ( 15 days); •Selection and training of the operators has been carried out, and Training manuals developed and presented. (12 days); •Database /recordkeeping System for the Puntland Police force is established (7 days); •Back-up recovery plan created (6 days); • Final report produced. Review/approval time Approval will be made within 15 days of the successful completion of agreed milestones. Competencies Core competences •Demonstrates integrity by modeling the UN’s values and ethical standards; •Promotes the vision, mission, and strategic goals of UNDP; •Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability. Functional Competencies: Knowledge Management and Learning: •Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example; •Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills. Development and Operational Effectiveness: •Ability to organize and manage results-oriented strategic and thematic evaluations. Substantive knowledge and understanding of evaluation and development evaluation in particular; •Excellent knowledge of current development issues particularly those pertinent to UNDP’s Practice Areas. Ability to conceptualize issues and analyze data; •Good technical skills in measurement and evaluation, including grasp of methodological and operational dimensions and the ability to link corporate and country level issues; •Ability to successfully lead multidisciplinary experts and to coordinate the work of others; •Ability to lead business processes re-engineering, implementation of new systems (business side), and affect staff behavioral/ attitudinal change; •Good knowledge of Results Management Guide and Toolkit. Required Skills and Experience Academic Qualifications: •Advanced University degree (Master’s Degree or equivalent) in information technology; •A relevant combination of university degree, professional training and experience may be considered in lieu of the advanced degree; •First level university degree with a combination of relevant academic qualifications and 7 years’ experience in IT database management may be accepted in lieu of the advanced university. Years of experience: •Minimum 5 years progressive experience working in community based approach/conflict management or related experience in local development, particularly in crisis and post conflict countries; •Proven working experience with DREAM database; •Prior experience in developing the Database for security sector; •Prior experience in working and living in difficult stressful environment. Other Information: •The expert will be required to have a personal lap top computer and the relevant software; •Payments will be made at the successful accomplishment of each pre-determined milestone. UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence