Traineeship. Information Management Services Division, European Central Bank, Frankfurt. Open until 26 September 2013

Traineeship (graduate level) Reference 2013-134/I-TRA EXT Function The Information Management Services Division of the European Central Bank (ECB) is seeking applications from recent graduates in archives and/or records management (or students who are close to completing their studies) to participate in a traineeship for a period of up to six months, with a possible extension for a further six months subject to individual performance and organisational needs. The Information Management Services Division is responsible for: developing, maintaining and guiding the implementation of information management policies and procedures and providing records management services including in the area of data protection; managing the ECB’s physical and electronic archives and ensuring the disclosure of archived information when required and the disposal of information in accordance with the ECB’s information retention policy; managing the ECB library and providing staff with print and electronic publications and information services; supporting the further development of enterprise content management and coordinating the selection of systems and tools for archives and library, and for collaboration, document and record management; providing related functional training, maintenance and support for the ECB, the Eurosystem, the European System of Central Banks (ESCB), the European Systemic Risk Board (ESRB) and in the future the single supervisory mechanism (SSM). Depending on his/her expertise, the successful applicant will be entrusted with a selection of the following tasks: assisting in the development and update of ECB information management policies, procedures and guidance; assisting in the development of communication and awareness material to streamline the current materials and to encourage staff adherence to ECB IM policies and procedures; assisting in the compilation of an inventory of ECB information-holding systems and helping to assess their adherence to ECB information management policies and procedures; assisting in DIRKS-style (see http://www.naa.gov.au/records-management/publications/DIRKS-manual.aspx) analyses of business areas; archival arrangement and description of media and other archival material; the acquisition and appraisal of records and archives; assisting with the planning and preparation of the move of collections to the ECB’s new premises; assisting in the specification and/or testing of requirements for electronic archives management functionality (the ECB has deployed an electronic document and records management system which may be extended for this purpose). Qualifications and experience Applicants must have the following knowledge and competencies: bachelor’s-level qualification in archives and/or records management, or, if the first degree is not in this field, a master’s or higher degree in archives and/or records management, or enrolment in postgraduate studies in these subjects. advanced command of English; a basic knowledge of at least one other official language of the EU; working knowledge of MS Office, in particular Word, Excel, PowerPoint and Access. Competencies The successful candidate will have the following behavioural competencies: analyses complex datasets from a variety of sources and is capable of extracting and summarising findings; assesses current solutions and recommends superior alternatives; uses simple/clear words and images to communicate ideas; ensures timely responses in order to serve clients; shares information and supports team members in the achievement of common goals; takes the initiative in improving policies, processes and products; prioritises tasks and pays attention to detail, even when under time pressure. Closing Date for Applications: 26.09.2013 Further Information Traineeship for 3-6 months, with possible extension subject to performance and organisational need. How to apply Applications are to be made in English and submitted using our online application form. An "Applicants' Guide" can be downloaded from our recruitment pages. The recruitment process may include a pre-screening exercise and a telephone interview. Before applying, applicants should check that they meet the conditions set out in Article 3 of the rules governing the traineeship programme: http:// www.ecb.europa.eu/ecb/jobs/pdf/traineeship_programme.pdf. Further information on the ECB's traineeships can be found at https://www.ecb.europa.eu/ecb/jobs/apply/html/index.en.html. Applicants are accepted from nationals of the Member States of the European Union