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Tuesday, June 28, 2011

Archives Assistant (G-5). OSCE, Prague. Open until 25 July 2011

Job Title Archives Assistant

Organization Name OSCE Secretariat, Department of Management and Finance/Prague Office

Location Praha 6,CZ

Grade G5
Closing Date of application 25-07-2011
No. of Posts 1


The Department of Management and Finance (DMF) is the largest department in the OSCE Secretariat and is responsible for managing the material and financial resources of the Organization. DMF comprises Finance and Treasury Services, Budget and Internal Control Services, Information and Communication Technology Services, Mission Support Services, Conference and Language Services and the Prague Office.

The core task of the Prague Office (PO) - also known as the Research and Documentation Centre - is to preserve and make available OSCE legacy documents to participating States, academic researchers and the public at large. The current team at the Prague Office comprises 7 staff members.

Tasks and Responsibilities

Under the overall guidance of the Head of Office and the direct supervision of the Senior Assistant for Documentation and Information, the incumbent will be responsible for:

Supporting the maintenance of the Prague Office’s paper and digital archive of historical documents and completing series of historical documents in digital format on the Doc.In database, as well as establishing finding tools for archive reference and inventory purposes;
Disseminating the OSCE Magazine and selected documents to regular subscribers and OSCE depository libraries;
Providing documentation and publications to the public at large;
Maintaining and updating the reference library collection, including ordering new acquisitions, indexing, filing;
Performing other related duties as assigned.

Necessary Qualifications

Completed secondary education with four years of sustained experience in customer service and/or processing digital information;
Post secondary studies and keen interest in current history and/or insight into political science or international relations would be an asset;
Theoretical and practical experience in document processing, archival and library activities (digital and paper) and record as well as information management;
Knowledge of standard computer applications (word processing, databases, spreadsheets, internet, web and other IT systems);
Experience with public information services or documentation (library) services in international organizations (government/academic institutions or NGOs);
Professional fluency in written and spoken English; working knowledge of Czech would be highly desirable; knowledge of other OSCE working languages would be an asset;
Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
Ability to establish and maintain effective working relationships with people in a small team of different national and cultural backgrounds.

Remuneration Package

Monthly remuneration, subject to social security deduction, is Korunas 37,338 (12 times a year). OSCE salaries are exempt from taxation in the Czech Republic. Social benefits will include possibility of participation in the Vanbreda medical insurance scheme and the OSCE Provident Fund.

How To Apply

If you wish to apply for this position, please use the OSCE's online application link found under

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see
The OSCE is committed to achieving a better balance of women and men within the Organization. Female candidates are particularly encouraged to apply.
Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

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