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Wednesday, May 5, 2010

UN Secretariat, DM/ARMS. 2 Temporary Associate Information Management Posts, P-2. Open until 13 May 2010

(2 posts)
Associate Information
Management Officer

TVA Grade Level Functional Title
Information Management
Occupational Group (See list on last page)
G6/7 - P1/2 14 May, 2010
Open to
(Current Grade of Applicant)
Service/Section: Archives Records Mgmt Section (ARMS) Estimated Start Date: 01/06/2010
Duty Station: New York Possibility of Extension? YES NO
Duration: up to 31 December 2010 Open to External Candidates? YES NO
The Associate Information Management Officer positions are located in the Department of Management/Office of Central Support Services/FCSD/CAS/Archives and Records Management Section (ARMS). Under the supervision of the Chief, Archives Unit, the
Associate Information Management Officers are responsible for the management of projects to describe and preserve the United Nations archival records according to international standards. The incumbents conduct in particular reference functions by
advising internal and external users about archival holdings, and manage declassification projects in compliance with UN policies
and practices. They maintain communication with other information and records managers and provide services on archival related issues to all departments. They manage archival descriptive and declassification related metadata in the Section’s electronic
recordkeeping system (TRIM). They make recommendations for enhancement of ARMS website and participate in the maintenance and update of the archives portion of ARMS website. They perform other related duties, as required.


• Professionalism – Domains of professional knowledge include the following: the nature of archives, records and recordkeeping; appraisal, arrangement and description of archival records; maintenance and disposition of records, preservation.
Demonstrable conceptual, analytical and evaluative skills and ability to conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations.
• Planning and Organising – Ability to establish priorities and to plan, coordinate and monitor own work plan and those under his/her supervision.
• Technological Awareness – In-depth knowledge and experience of relevant technology and its application to archives and recordkeeping.
• Communication – Demonstrable ability to write in a clear and concise manner and to communicate effectively orally. Ability to prepare reports, formulating positions on issues, articulating options concisely conveying maximum necessary information, making and defending recommendations. Demonstrated ability to develop and maintain effective work relationships with client groups.
• Teamwork – Demonstrated interpersonal skills and ability to establish and maintain effective working relations

For Managerial Positions:

Experience: At least two years of progressively responsible professional experience in modern archives, recordkeeping and/or information management functions. Experience at the international level preferred.
Education: Advanced university degree (Masters Degree) with a specialization in archival or information science, information systems, social science (history or international relations, esp. in the post-World War II period) or a related field. A first level university degree with a combination of relevant academic qualifications and experience may be accepted in lieu of the advanced university degree.
Languages: English and French are the working languages of the United Nations Secretariat. For this post, fluency in spoken and written English is required. Knowledge of a second official UN language is an advantage.
Other Skills: Specialization in the application of information technology to archives and records management.


Cover Letter
Signed PAS Periods: 2009-10

Contact Name: Eriko Takahashi Email Address:
Copy (cc): Paola Casini Email Address:

Please choose from this list of Occupational groups:
Civil Affairs
Civilian Police
Conference Services
Drug Control and Crime Prevention
Economic Affairs
Electoral Affairs
Human Resources
Human Rights
Humanitarian Affairs
Information Management
Information Systems and Technology
Legal Affairs
Management and Programme Analysis
Political Affairs
Population Affairs
Production Service and Transport Work
Programme Management
Public Administration
Public Information
Science and Technology
Social Affairs
Social Sciences

While this temporary assignment will provide the successful applicant with an ideal opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
Internal candidates for this purpose is defined as staff members currently serving under 100 series appointment who have been recruited after a competitive examination under staff rule 104.15 or after the advice of a Secretariat joint body under
staff rule 104.14. External applicants may be considered when it is not possible to identify suitable internal candidates of the same department/office.
Please note that external candidates are generally not entitled to be appointed at the advertised level of this temporary vacancy and will therefore be graded in accordance with the current recruitment guidelines. This means that the grade may be at a lower level than that of the advertised level of the post.
For information on the provisions for special post allowance, please refer to ST/AI/1999/17.


  1. Could you help me Gustavo? In Documents required what's the meaning of PHP?

    Cover Letter
    Signed PAS Periods: 2009-10

    Thank you very much

  2. The PHP is an online CV. Complete all pages (General, Address, Relations, Education, Employment, Languages, References), save the PHP and close it. The PHP can be updated and used for future applications

    Because this is a temporary and not a regular vacancy my advice is completing it, printing it and scanning as an attachment of your application.

    PAS is a yearly evaluation of your work, only for current UN employees.


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